Events & News

Resource: Digitization Cost Calculator – New Version

The Digital Library Federation Assessment Interest Group’s Cost Assessment working group unveiled the new and improved version of the Digitization Cost Calculator at the recent DLF conference. The calculator is a tool that runs on community-contributed data and provides estimates of time and cost to those planning digitization projects. It provides an average of all the time data that different institutions have contributed for each digitization process. In some cases there are many data contributions for a single process, in others, very few. As you explore the calculator’s abilities, please also check out the Raw Data page – this page allows you to see the individual data submissions from each institution and better understand the range of times that each digitization process might take, as well as what numbers have gone into the average produced by the calculator.

Check out the new version of the Digitization Cost Calculator!

What New Features Does the Calculator Have?

You can now input salary/wage/benefits data for an unlimited number of employees to use in your calculated costs. You can label staff with real names, job bands, job titles, or with any other identifier, i.e., “Bob, Library Technician, Person A, Student worker.” The only purpose of the label is for you to assign tasks in the next screen to a particular staff person. This info is not stored or transmitted in any way.

Want to include local data for processes that aren’t part of the calculator? You now have the ability to add an unlimited number of “Other” fields to the calculator. In this case, you have to use your own time data, but the calculator will allow you to assign a staff person, a percentage, and calculate out the time and cost for your local processes alongside other processes. This info is not stored or transmitted back to us.

Assign each digitization task to a different staff person and select the % of materials on which each individual process will be performed. The first version of the calculator did not have this granular level of control. Now, every staff person for whom you input salary/benefit information will appear in a drop down box next to each process and can be assigned as the staff person completing that task. Additionally, almost all processes now allow you to select the percentage of materials on which the process will be performed. For example, you might only review 10% of images in your quality control workflow, or the number of fasteners you’ll have to remove seems like about one for every five scans (20% of all your scans). This helps the time and cost estimates be much more accurate for your project.

Help text – click the blue question mark next to various phrases to see help text. Click it again to exit the help text box. This is particularly helpful when it comes to understanding how to calculate the percentage of your materials on which you are performing a process. While the blue help text boxes can be useful, to read in-depth info on each process and how it is defined see the Processes & Definitions document. This will help you understand what the data means that is being returned to you and how to fill out the percentage box.

Have Ideas for Improvement or Want to Contribute Data?
Contact Joyce Chapman.

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